Digi-Shop Digital Print & Mail Management
Why Digi-Shop?
Digi-Shop™ is a breakthrough program designed specifically for managing cross media campaigns, mailings, and postage. It assists
those providing web-to-print, digital print, mail services, and other data-driven marketing services.
With Digi-Shop™ you can quickly
implement a powerful solution to create estimates, track production, account for postage, and ensure unparalleled productivity.
Digi-Shop™ is an open architecture system with maximum adaptability for integrating your business needs. Moreover, this flexibility
has provided our customers with the ability to reinforce and grow the most profitable areas of their companies.
Features
- Estimates
- Order Management
- Inventory Management
- Service Pricing
- Invoicing
- Advanced Postage Accounting
- Purchase Orders
- Accounting Integration
- Customers
- Production Management
- Scheduling
- Job Costing
- Reporting & Analysis
- Palm Inventory
- Shop Floor Data Collection
- Virtual Kiosk
Benefits
- Eliminates Duplicate Data Entry
- Establishes pricing standards for cross media campaigns
- Provides better Production Planning and Job Scheduling
- Tracks projects in a single database
- Allows faster turnaround on invoices
- More accurate inventory information
- Better insight into job cost and profitability
- Providing Information and Reports for Management Decisions
Estimates
Digi-Shop™ Estimating allows you to create, update, track, and send comprehensive and professional estimates to your customers and
prospects. You will be able to build an estimate with the Digi-Shop standard service pricing matrix, and then customize the estimate
as needed for the customer or the specific project. A major benefit is reduced data entry all of the information you enter in the
estimate will transfer to a work order with a single click.
Estimates Features
- Create an estimate in 1 to 2 minutes
- Wizards guide you through complex service pricing
- Email estimates to your customers
- Estimate single or multiple quantities
- Automatically Estimate Postage
- Track and manage estimate status
- Include postage estimate as needed
- Export estimate to Digi-Shop work order
Order Management
Summary: Digi-Shop order management helps you create and track orders/jobs for your shop. The same services and wizards used
to generate your estimate pricing are used to collect instructions for your work orders. Customer Service can build out work orders
with instructions for specific requirements and materials for the job. Work order reports communicate all necessary information to
operators, production management, and warehouse personnel.
Order Management Features
- Export estimates directly to work orders
- Copy old work orders to save data entry time
- Link required material components to be used on the job
- Enter department-specific job instructions
- Print job jacket documentation (work orders, staging tags, materials requisition, etc.)
- Build multiple package or version jobs into a single work order
- Track postage affixed on the job
- Link pertinent documents to the work order for others to view
- Track order progress through your shop
- Create invoices directly from the work order details
Inventory Management
Summary: Digi-Shop Inventory Management provides you with the tools needed to effectively and efficiently manage the flow
of your own and your customers materials in your shop. Combined with our Palm Inventory and Online Customer Service Module
(OCSM), users can give their clients real-time access to inventory levels in your warehouse. Digi-Shop helps you establish and
abide by workflow procedures that can eliminate many of your inventory headaches, including lost or misplaced inventory, handling
leftover materials, and better utilizing your warehouse space.
Inventory Features
- Batch inventory receipt of multiple materials
- Streamlined material receipt process
- Detailed material movement tracking reports
- Warehouse location management
- Pickup/Delivery report creation for drivers
- Available inventory and many other inventory analysis reports
Service Pricing
Summary: One of the main benefits of implementing Digi-Shop is consistent and standardized pricing. The services or tasks
that your company performs for clients have base and minimum pricing attached to them, along with possible volume discount
percentages. For more complex services, Digi-Shop Pricing Wizards allow you to configure series of factors to help build the price for
exactly what you are doing for the customer.
Pricing Features
- Standard service price list
- Powerful pricing wizards allow for variable pricing
- Service Pricing Matrix and Pricing Wizards are customized for your company
- Volume discounts for each service
- Customer specific pricing
- Ability to update prices on estimates and orders as needed
Invoicing
Summary: Digi-Shop provides the tools and details required to invoice your customers directly from the Order Management module.
Once the job is complete in your shop, and has been dropped at the PO or delivered to the client, you can choose from several
versions of invoice report formats for your customers.
Features of Digi-Shop Invoicing include:
Invoicing Features
- Uses the detail built in the work order as the source for invoice details
- Fully detailed invoices showing services, postage and instructions
- Summarized invoices showing only department totals
- Email invoices directly from Digi-Shop
- Once invoiced, can link invoice information to several leading accounting programs
Advanced Postage Accounting
Summary: Digi-Shop SQL provides advanced postage accounting tracking of customer postage funds as they travel through your
company. You will be able to track funds received from customers and apply them directly to several different jobs, or hold them in
an escrow account for future jobs. Detailed reports allow for quick analysis of customer postage account balance and status.
SQL Postage Accounting Features
- Receive customer postage advances
- Track customer escrow balances
- Apply leftover funds to services balance
- Refund leftover customer funds or escrow balance
- Earmark/reserve postage funds for specific orders
- Track postage device inventory
Purchase Orders
Summary: Digi-Shop allows you to create and track purchase orders that may be for general purchases, or purchases specifically
related to an existing order. When purchase orders are connected to orders, they provide valuable information used when calculated
overall job profitability. They also help to take control of company and departmental purchases.
Purchase Orders Features
- Link cost of purchase items to work orders
- Maintain important vendor information
- Select specific inventory items to be purchased from vendors
- Push purchase order line items to work order line items
- Email purchase orders to vendors directly from Digi-Shop
Accounting Integration
Summary: Digi-Shop has been developed to easily integrate accounting information to several accounting packages. Digi-Shop will
allow for the export of detailed invoice and postage receipt information to your accounting system, so that your accounting staff
will not waste time entering invoices manually. Not only can this save a great amount of time, but it can also significantly reduce
keypunch errors.
Integrates with the following accounting packages
- QuickBooks
- PeachTree
- MAS90
- Great Plains
- AccPac
- Simply Accounting
- BusinessWorks
- DACEasy